We commonly get questions about farm leases in the Extension office. It is important to understand what standard items need to go into the farm lease in case there are questions or issues that come up later on down the road. Conforming to Ohio’s legal requirements is important so that the agreement remains a valuable transaction. Peggy Kirk-Hall, Agriculture and Natural Resources Law, Assistant Professor for The Ohio State University, offers several pieces of advice to landowners and farm operators who want to make sure that their farm lease is legally enforceable.
“The lease must be in writing. Enforcing a verbal farm lease is very difficult in Ohio due to our “Statute of Frauds.” The statute states that a lease of land must be in writing to be legally enforceable in Ohio. Despite this law, many verbal farm leases do exist. If a problem arises under a verbal farm lease, the law would not uphold the verbal lease unless a party could prove that the court should grant an exception from the Statute of Frauds writing requirement. This is a risky position and forces a party to go to court simply to try to prove that there is a valid lease.
The lease must identify the land. Include the legal description, address and acreage of the land parcel.
Both parties should sign the lease. Ohio law requires that the landowner must sign the lease, and Ohio’s Statute of Frauds states that a lease agreement is not enforceable against a party who did not sign the lease. So that the lease is enforceable against both landlord and operator, both should sign the lease.
The lease must properly name the parties and all owners. Be sure to list all owners, using the proper legal names or business names. In the case of joint landowners, such as a married couple or partnership, both owners must sign the lease. If an LLC or similar business entity owns the land, the business entity should be the named party entering into the lease, and the individual who signs the lease on behalf of the entity must have legal authority to do so.
A lease over three years must be acknowledged. Parties to a lease of more than three years must have their signatures acknowledged and certified by a notary public or local official such as a judge, mayor or clerk of court.
The parties should file a memorandum of lease. Ohio law requires that the lease transaction be filed with the county recorder in the county where the land exists, which gives notice of the lease arrangement to potential purchasers and others. Rather than requiring the parties to divulge all details of the lease, the law allows the parties to file a shortened “memorandum of lease” that must include names and addresses of each party, a legal description of the land, the lease period and rights of renewal. The terms of a farmland lease are also important. For information on terms and other lease issues, refer to our other resources on farmland leasing.”
For additional information on agriculture, natural resources management, or horticulture, visit: www.ohioline.osu.edu on the web or call the OSU Extension, Butler County, at (513) 887-3722, or in Middletown at (513) 424-5351, ext. #3722.
For up-to-date program information, check us out on the web at: butler.osu.edu.
Resource: Law Bulletin – OSU Extension Agricultural & Resource Law Program, January 2014, Author- Peggy Kirk Hall, Asst. Professor, Agricultural & Resource Law
News Release provided by Cindy Meyer.